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Reasonable Accommodation Notice: Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. The City of Rio Rancho offers reasonable accommodations in the employment and application process to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Please contact Human Resources at 891-5011.

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Senior Clerk

Department: Municipal Court
Office: Municipal Court
Position Number:17-05412-1018-3
Job ID#:16202
To be considered for this job:You must complete the on-line application form.

You must be able to type at least 30 net words per minute.

Instructions for testing: Go to the Citys website, then to EMPLOYMENT, then to IF THE OPEN JOB REQUIRES A TYPING TEST.

On-line typing test link:
Opening Date for In-House Candidates:7/17/17
Opening Date to the Public:7/17/17
Open until filled; for best consideration, apply by:7/31/17
Starting Salary (or salary range):12.06
Other information about this position or about working with the City of Rio Rancho:A Drivers License is required for this position. Your driving record must always meet City insurability standards.
Banner:This is the initial posting of this job opening.
If you are called for an interview or to attend a pre-employment testing session:If you are selected for an interview, you will be contacted via e-mail or telephone with a date, time and place to interview.
Typical schedule :M-Th


Position Title:  Senior Clerk  

Department: Municipal Court   

Reports to: Operations Supervisor  

FLSA Status:  Non-Exempt 

Bargaining Unit: None  

Pay Grade: 09A   

Job Status: 


Full Time Equivalent: 1.00

Position Summary

The Senior Clerk files charges and enters all violations pertaining to the Uniform Traffic Code and the municipal ordinances of the City of Rio Rancho into the court software system. Performs cash management duties as well as customer assistance.  

Education, Training and Experience Ė minimum required to proficiently perform the job

Education / higher education:  High School Graduate or equivalent  

Minimum number of years of directly related experience: One year of general office or customer service experience.     

Education and/or experience preferences: None  

Certifications, Licenses and Registrations

Driverís License requirement: Infrequent Driver -- Regular Driver's License      Required Endorsements: None  

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: Must be bondable.  

Preferred certifications, licenses or registrations: Notary Public.  

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: Must be proficient in data entry and have a working knowledge of computer and software applications, including e-mail.   Strong organizational and self-starter skills required. Knowledge of proper English usage, grammar and punctuation; cash handling procedures; filing systems; general office practices, office equipment such as telephone, printer, copier, and fax.   

Skills:  Must be able to pass a typing test with a minimum of 30 words per minute and operate a 10-key.  Money management skills required. Must be proficient in data entry. Computer proficiency in MS Office Suite and other software. Learn computer applications and systems as needed.   Personal computers, electronic database access, search edit, retrieval, word processing software, printers, faxes, copiers and calculators. This job also requires excellent organizational and interpersonal skills. Skill in working independently and managing time effectively while handling high-volume work load in an environment subject to frequently changing priorities and high stress; concentration and attention to detail; being organized; establishing priorities and meeting deadlines; multi-tasking; communicating effectively both orally and in writing with diverse customer service; using good telephone etiquette; using common sense; maintaining professional demeanor and composure.   

Abilities:  Communicate in clear, concise, tactful and prompt manner both in oral and written communications. Demonstrate sound judgment in resolving problems that do not need the supervisorís immediate attention within the departmentís policies and procedures on a daily basis. Use sound judgment and problem solving techniques. Maintain confidentiality of all information. This job requires the ability to handle multiple projects and meet deadlines.  

Interaction with Groups/Agencies/Entities: Incumbent will interact with all levels of City and Court staff; Law Enforcement Officers, and the general public, including offenders on Probation. 

Authorities and Accountabilities

Level of independent decision making:  Minimal-incumbent primarily carries-out instructions and follows established procedures  

Budgetary/Financial/Asset accountability:  Low -- Position is accountable to the Court Administrator and cannot make major decisions or obligate the City  

Span of control: Responsibility for own work (no supervision or leadership expectations)  

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

  • Data entry, on the Justice System software program, of incoming charges with regards to violations against the Rio Rancho Municipal Ordinances and the Uniform Traffic Code.
  • Collection of bonds, fines and fees as well as reconciliation of individual cash drawers.
  • Generate court documents, creation of case files to maintain all documents pertinent to each defendant.
  • Draft correspondence in reply to requests for case inquiries, record requests or searches.
  • Research defendantsí requests, warrants and prior conviction history.
  • Prepare motor vehicle abstracts; flag driversí licenses and issue notice of clearances.
  • Perform clerical and technical duties involved in case processing, case management and the conduct of the clerical business of the Court.
  • Enter case information into Justice System case management system.
  • Generate court documents for mailing.
  • Pull case files and court documents.
  • Access data utilizing the Court doceketing and case programs.
  • Notify interested parties of case setting or disposition.
  • Assist the public, law enforcement officials and attorneys.
  • Archival of case files.

Physical Requirements and Working Conditions

Daily activity level:  Primarily sedentary  

Physical characteristics: Job requires oral   and aural communication; job requires reading and comprehension of written   materials; job requires normal vision; must be able to distinguish colors;   fine finger manipulation; grasping with hand, gripping; keystroking or   repetitive motion of hands/fingers/arms; involvement in verbal or physical   confrontations; lifting/carrying/push/pull up to 20 lbs.    

Exposures: none  

Extraordinary working conditions: Must be willing   to work flexible hours for night or Saturday court sessions. Work is performed in a court setting and a   dress code applies. The employee may   be exposed to hostile or violent situations that arise when dealing with   individuals involved in court cases.   The employee may be exposed to disturbing and/or hazardous court   exhibits.   

Hazardous equipment/machinery used: none  

Required personal protective equipment: none 


If you need an accommodation for a disability that would enable you to apply or interview for this position, please contact the Human Resources Department at 505-891-5011 (fax: 505-891-9183).


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