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Division Manager-Accounting MC

Department: Financial Svcs/Accounting
Office: City Hall
Position Number:30-05-415-9001-1
Job ID#:16215
To be considered for this job:You must complete the on-line application form.
Opening Date for In-House Candidates:8/24/17
Opening Date to the Public:8/24/17
Open until filled; for best consideration, apply by:9/15/17
Starting Salary (or salary range):30.87
Other information about this position or about working with the City of Rio Rancho:A Drivers License is required for this position. Your driving record must always meet City insurability standards.
Banner:This is the initial posting of this job opening.
If you are called for an interview or to attend a pre-employment testing session:If you are selected for an interview, you will be contacted via e-mail or telephone with a date, time and place to interview.
Typical schedule :M-F


                                                              

Position Title: Division Manager, Accounting MC  

Department: Financial Services  

Division: Accounting  

Reports to: Director of Financial Services  

FLSA Status: Exempt 

Bargaining Unit: none  

Pay Grade: 30A  

Job Status: Permanent, Full-time  

Full Time Equivalent: 1.00  

Position Summary

The Accounting Division Manager directs all fiscal functions and accounting systems for the Governmental, Proprietary, Fiduciary Funds and all Component Units, ensuring all accounting records, policies and procedures are in compliance with City Ordinances, State statutes, State tariffs, DFA requirements, GASB regulations and Federal laws. 

Education, Training and Experience – minimum required to proficiently perform the job

Education / higher education: Bachelor's Degree  

For required college degrees, applicable field(s) of study: Business or public administration, general management, accounting, or finance 

Minimum number of years of directly related experience: 4 years directly related experience in government finance or accounting, or enterprise fund accounting. Two years of supervisory experience. In lieu of a degree incumbent must possess 8 years of related experience. 

Education and/or experience preferences: Supervising in a union environment. 

Certifications, Licenses and Registrations

Driver’s License requirement: Infrequent Driver -- Regular Driver's License      Required Endorsements: None  

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: none                                          

Preferred certifications, licenses or registrations: CPA  

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: Knowledge of the principles, practices and methods of municipal finance, enterprise fund management, accounting and budget preparation, and techniques of financial, statistical and procedures analysis. Knowledge of insurance, taxes and bonds. 

Skills:  Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position. Use of technology, equipment and software typically used in the office environment. Skills in budget preparation, revenue projection, expenditure management, and general ledger management. Skilled in managing accounts receivable and accounts payable. 

Abilities: Ability to operate a personal computer for word processing, spreadsheet, and database software applications. Ability to use HTE and AS-400 or similar financial systems. Ability to read, analyze, and interpret technical reports, general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to write reports, business
correspondence, policies, and procedure manuals. Ability to review, analyze and develop systems of internal control.   Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.   Ability to work with mathematical concepts to analyze problems, interpret data and apply to practical situations found in the workplace. 

Interaction with Groups/Agencies/Entities: Internal: Works with managers and professional staff   on fiscal management issues for the City.   Maintains harmonious, courteous, and understanding relationships,   while fostering a collaborative teamwork environment.   External: Works with members of the   business community, public officials, boards and commissions, contractors and   vendors, and the general public on fiscal issues. Presents a friendly, courteous image for   the City to the general public, customers, and public officials.  

Authorities and Accountabilities

Level of independent decision making: High--incumbent is expected to analyze complex situations and take appropriate action 

Budgetary/Financial/Asset accountability: Low -- Position is accountable to a Department Director and cannot make major decisions or obligate the City 

Span of control: Responsibility for the assigned Division 

Position provides oversight and guidance across all City Departments with respect to Legal, Human Resource or Financial/Budgetary/Contractual matters 

For positions that supervise:

  • Approximate number of employees directly supervised: 10  
  • Approximate number of employees indirectly supervised through subordinate managers/supervisors (excludes direct reports): 1 to 5 

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

  • Oversee, coordinate, monitor and manage all accounting activities including but not limited to payroll, accounts payable, deposits, internal service funds special assessment billing, alarm billing, EMS billing and collections, fixed assets, reconciliation of utility accounts receivable, tracking and reporting of multi-purpose event center financial activity.
  • Coordinates the annual independent audit including preparing financial statements which are audited.
  • Prepares the Comprehensive Annual Financial Report and the preparation of supporting statistical schedules which is used for internal analyses by various City departments and the Governing Body and is also used for evaluation of the City’s financial health by other governments, taxpayers, bondholders and bond-rating agencies.
  • Designs, reviews and modifies the accounting system covering 100 or more funds for City government. Ensures the accuracy of data and adherence of the system to Generally Accepted Accounting Principles.
  • Audits departmental accounting data, identifies and corrects errors, identifies and computes accruals, applies accounting principles to transactions and recommends revisions in departmental accounting procedures to ensure conformance with applicable statues, laws, municipal ordinances, and General Accepted Accounting Principles.
  • Designs internal control systems for all departments to ensure the safeguarding of City assets.
  • Maintains the fixed asset inventory system by supervising the recording of all items in the inventory, maintaining pertinent records and ensuring adequate treatment of fixed asset acquisitions and retirements.
  • Evaluates, monitors and manages cash flow, participate in the investment of municipal funds, and ensure the City is in compliance with requirements of bond ordinances and covenants, with respect to sinking funds, reserve amounts and principal and interest payments.
  • Ensures debt service payments are budgeted correctly, debt is recorded properly and timely, debt service payments are made per debt service schedules and all debt entries are reflected in the accounting system and financial statements and all continuing disclosure is filed correctly and timely.
  • Coordinate and oversee the City’s banking operations, review banking and cash management needs, assist with implementation of new systems for managing payments and other treasury management needs.
  • Compiles revenue, expenditure, and project data and prepare documentation for municipal government or departmental budgets for submission to the City Manager and Governing Body.
  • Plans and directs the daily work schedule and workload of all accounting division staff and monitors and evaluates work completion.
  • Develops division and department financial policies, procedures and goals, and conducts audits and assessments to improve efficiency and effectiveness of accounting operations.
  • Monitor actions by the Governmental Accounting Standards Board (GASB) and develop implementation plans for GASB pronouncements that impact the financial statements of the City.
  • Liaison to all related accounting/billing software representatives for various reports, additions, corrections, etc. and works with approved specialists to enhance the programming capabilities.
  • Prepares projects and reports on fiscal operations as required by the Department Director, City Administration, Boards and Commissions, Governing Body and external auditors.
  • Trains, supervises and oversees the workflow of accounting staff assigned to the position, to include hiring, employee evaluation, performance management, and recommend corrective action.
  • May be temporarily assigned oversight of the Financial Services Department during the absence of the Department Director. 

Physical Requirements and Working Conditions

Daily activity level: Primarily sedentary 

Physical characteristics: Job requires oral and aural communication; Job requires reading and comprehension of written materials; Job requires normal vision; Keystroking or repetitive motion of hands/fingers/arms; Lifting/carrying/push/pull up to 20 lbs. 

Exposures: None 

Extraordinary working conditions: None 

Hazardous equipment/machinery used: None 

Required personal protective equipment: None 

  

 


If you need an accommodation for a disability that would enable you to apply or interview for this position, please contact the Human Resources Department at 505-891-5011 (fax: 505-891-9183).

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