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Reasonable Accommodation Notice: Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. The City of Rio Rancho offers reasonable accommodations in the employment and application process to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Please contact Human Resources at 891-5011.


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Accounting Technician III PT AF

Department: Financial Svcs/Accounting
Office: City Hall
Position Number:30-03-415-12212-1
Job ID#:16226
To be considered for this job:You must complete the on-line application form.

You must be able to type at least 30 net words per minute.

Instructions for testing: Go to the Citys website, then to EMPLOYMENT, then to IF THE OPEN JOB REQUIRES A TYPING TEST.

On-line typing test link: http://es.eskill.com/es/quiz/?testId=c62d18a7f8763d57
Opening Date for In-House Candidates:9/21/17
Opening Date to the Public:9/28/17
Open until filled; for best consideration, apply by:10/13/17
Starting Salary (or salary range):14.85
Other information about this position or about working with the City of Rio Rancho:A Drivers License is required for this position. Your driving record must always meet City insurability standards.

This position is covered by a Bargaining Unit.
Banner:This is the initial posting of this job opening.

This job will be posted internally for 7 calendar days for current employees to apply first, then will be released for external applicants.
If you are called for an interview or to attend a pre-employment testing session:If you are selected for an interview, you will be contacted via e-mail or telephone with a date, time and place to interview.
Typical schedule :Part-time 20 hrs. M-F


                                                              

Position Title: Accounting Technician III PT AF  

Department: Financial Services  

Division: Grants  

Reports to: Division Manager or Workgroup Supervisor  

FLSA Status: non-Exempt  

Bargaining Unit: AFSCME  

Pay Grade: 15A  

Job Status: Permanent, Part-Time  

Full Time Equivalent: 0.5  

Position Summary

The Accounting Technician-III performs complex clerical accounting duties involved with maintaining specialized and complex fiscal records; establishes, maintains and reviews accounting records, claims, accounts payable and/or receivable; may assist with preparation of budgets and analysis and review of financial accounts, documents, ledgers, transactions, and special  funds and other related financial transactions.

This position is Part-Time. 

Education, Training and Experience – minimum required to proficiently perform the job

Education / higher education: AA Degree 

            For required college degrees, applicable field(s) of study: Accounting or Related field 

Minimum number of years of directly related experience: Three years of complex accounting or bookkeeping experience.   In lieu of a degree, incumbent must possess five years of relevant experience. 

Education and/or experience preferences: Experience in contracts/grants is preferred.  

Certifications, Licenses and Registrations

Driver’s License requirement: Infrequent Driver -- Regular Driver's License      Required Endorsements: None  

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: None 

Preferred certifications, licenses or registrations: None 

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: Accounting and bookkeeping principles and methods; principles of record keeping and records management; techniques for dealing with the public, in person and over the telephone; basic computer applications involving word processing, data entry and standard report generation; basic office practices and procedures; City policies and procedures.

Abilities: multi-task a variety of projects and manage priorities and tasks to meet schedules and timelines; perform accurate data entry and mathematical calculations; read, interpret and apply policies, procedures and instructions: ensure compliance with accounting regulations, standards and policies; maintain accounting documentation and records; maintain confidentiality of sensitive information and data; establish and maintain effective working relationships with those contacted in the course of work.

Skills: Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position (must test at or above 30 net wpm).   Use of technology, equipment and software typically used in the office environment. Maintaining accurate records, and identifying and reconciling errors; entering numerical and related information into a computer system with speed and accuracy; meeting critical time deadlines; effective oral and written communication; establishing and maintaining effective working relations with co-workers.

Interaction with Groups/Agencies/Entities: Internal: Works with inter-departmental staff and supervisors   or managers, and with accountants and department managers.   External:   Works with external auditors through department managers, vendors,   insurers and various external customers.  

Authorities and Accountabilities

Level of independent decision making: Moderate--incumbent is expected to analyze situations that are not covered by established procedures or instructions and suggest to supervisor a recommended course of action 

Budgetary/Financial/Asset accountability: Low -- Position is accountable to a Department Director or Division Manager and cannot make major decisions or obligate the City 

Span of control: Responsibility for own work (no supervision or leadership expectations) 

Essential Functions

The following functions are typical for this position. Duties below may vary according to the specific financial division/area assigned to. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

  • Perform various municipal banking and accounting operations and budget compliance within the general ledger, accounts receivable and accounts payable activities.
  • Provides support with specific accounting and/or grant administration activities, including general ledger, cash and treasury, payroll, fixed assets, receivables, payables, grants, contracts, billings, and inventory, in accordance with Generally Accepted Accounting Principles.
  • Reconciles accounts; reviews, investigates, and corrects errors in contracts, agreements, journals, documents, and reports; processes complex accounting and financial documents and transactions in compliance with all applicable rules, regulations and procedures.
  • Posts details of business and accounting transactions to journals, subsidiary and general ledgers and other records; monitors general ledger accounts, ensuring that files are complete and accounts are current.
  • Provides support in the preparation of financial reports and schedules; assists in the preparation of the financial reports and statements; researches special financial studies and reports as requested; provides technical accounting support to City departments and various agencies; Reviews source documents for compliance to rules and regulations; determines proper handling of financial and technical transactions within designated limits; checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork; maintains financial records and multiple filing systems, processes transactions, updates accounts, compiles documentation, and generates statistical reports; reviews and validates data; maintains additional accounting and technical transaction databases as needed.
  • Provides information and assistance to visitors and others having business with the City; assists customers with payments, applications, government forms and other documents; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; refers matters requiring policy interpretation to supervisor for resolution.
  • Create and maintain Special Assessment District (SAD) customer files, general semi-annual SAD billings (including penalty and interest billings), respond to customer inquiries, calculate pay-off amounts, create and coordinate lien releases, work with City Attorney on foreclosures as needed, and other duties related to SAD administration.
  • Assists management with informing new employees in same position about the position procedures and allows for shadowing of work performed through side-by-side observations.
  • Serves as subject matter expert to employees in other divisions or departments and provides information on the processes and procedures for the position.

Physical Requirements and Working Conditions

Daily activity level: Primarily sedentary 

Physical characteristics: Job requires oral and aural communication; job requires reading and comprehension of written materials; job requires normal vision; must be able to distinguish colors; must be able to see in dim light; fine finger manipulation; grasping with hand, gripping; keystroking or repetitive motion of hands/fingers/arms. 

Exposures: none 

Extraordinary working conditions: none 

Hazardous equipment/machinery used: none 

Required personal protective equipment: none 


If you need an accommodation for a disability that would enable you to apply or interview for this position, please contact the Human Resources Department at 505-891-5011 (fax: 505-891-9183).

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