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Land Coordinator AF

Department: Public Works/Administration
Office: City Hall
Position Number:55-01-441-12183-1
Job ID#:16395
To be considered for this job:You must complete the on-line application form.
Opening Date for In-House Candidates:12/21/18
Opening Date to the Public:12/28/18
Open until filled; for best consideration, apply by:1/4/19
Starting Salary (or salary range):24.19
Other information about this position or about working with the City of Rio Rancho:A Drivers License is required for this position. Your driving record must always meet City insurability standards.

This position is covered by a Bargaining Unit.
Banner:This is the initial posting of this job opening.

This job will be posted internally for 7 calendar days for current employees to apply first, then will be released for external applicants.
If you are called for an interview or to attend a pre-employment testing session:If you are selected for an interview, you will be contacted via e-mail or telephone with a date, time and place to interview.
Typical schedule :M-F


Position Title: Land  Coordinator AF  

Department: Public Works 

Division: Administration

Reports to: Department Director  

FLSA Status: non-Exempt  

Bargaining Unit: AFSCME  

Pay Grade: 25A  

Job Status: Permanent, Full-time   

Full Time Equivalent: 1.0  

                            Position Summary

The Land Coordinator directs the City's real property management functions on behalf of all City departments. Executes multiple and single land acquisitions and disposals, and any related grant documents and manages programs to assure compliance with applicable federal and state regulations, City ordinances, and private requirements. 

Education, Training and Experience – minimum required to proficiently perform the job

Education / higher education: Bachelor's Degree 

            For required college degrees, applicable field(s) of study: Business Administration, Finance, or Public Administration, or a directly related discipline. 

Minimum number of years of directly related experience: Two years of directly related experience in municipal operations, land use regulation, appraisals, accounting, real estate, and management.   In lieu of a degree incumbent must possess 6 years of experience.  

Education and/or experience preferences: Bachelors or Master's degree in Business Administration, Finance, or Public Administration or related discipline. 

Certifications, Licenses and Registrations

Driver’s License requirement: Infrequent Driver -- Regular Driver's License      Required Endorsements: None  

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: None

Preferred certifications, licenses or registrations: Right of Way   professional or appraisal certification by state boards;  Appraisal certification by state boards. 

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: City, state, and federal laws and regulations relating to federal and state right of way acquisition, real property valuation, acquisition and disposal for municipalities, and land use law. 

Skills:  Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position.   Use of technology, equipment and software typically used in the office environment. Operate a personal computer utilizing word processing, spreadsheets, databases, and imaging. Effectively present information and respond to questions from groups of managers, customers, and the general public. Working with mathematical concepts to analyze problems, interpret data and apply to practical situations found in the workplace. 

Abilities: Read, analyze, and interpret contracts, technical reports, survey plats, deeds, general business periodicals, professional journals, technical procedures, and governmental regulations.   Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Write reports, business correspondence, and procedure manuals. 

Interaction with Groups/Agencies/Entities: Internal: Works   closely with planning and zoning staff, Public Works project managers,   engineers and similar key positions in all Departments, to accomplish real   property projects. Coordinates with the City's Purchasing Manager and Director   of Financial Services. Obtains transaction and policy review and direction   from City Attorney and designees, and the City Manager. External: Works closely with Consultants/Contractors   providing highly technical and specialized services. Meets with builders, and   real estate brokers, consultants, and individual sellers and buyers. Has   frequent contact with County and State agency management staff to coordinate   on joint and multi-jurisdictional projects.    

Authorities and Accountabilities

Level of independent decision making: High--incumbent is expected to analyze complex situations and take appropriate action 

Budgetary/Financial/Asset accountability: Low -- Position is accountable to a Department Director or Division Manager and cannot make major decisions or obligate the City 

Span of control: Responsibility for own work (no supervision or leadership expectations) 

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

  • Manages City's acquisition and disposal of all City lands. Manages assemblage of multiple lots for City projects, negotiating with property owners and representatives of the building industry as required.
  • Manages execution of real property transactions, and shepherds significant projects through Governing Body and Development Services processes.
  • Obtains surveys, appraisals, title searches and insurance, environmental assessments and other contract services. Negotiates formal offers to purchase or sell. Drafts agreements for real property purchases, sales and exchanges. For acquisitions with reluctant sellers, coordinates condemnation with City's consulting attorney.
  • Attends public and planning meetings, to carry out transactions and to represent the City in developing policies and for multi-jurisdictional planning efforts. Coordinates with City's project managers/engineers from all departments to meet specific time and cost parameters.
  • Ensures proper processing, indexing and preservation of documents relating to City real property and grants.
  • Prepares reports, correspondence, and budgets.
  • Performs complex work related to property acquisitions, property management, relocations, and provides guidance to other City staff.
  • Manages leases for City-owned real property and for real property leased by the City. 

Physical Requirements and Working Conditions

Daily activity level: Primarily sedentary 

Physical characteristics: Job requires oral and aural communication; Job requires reading and comprehension of written materials; Job requires normal vision; Must be able to distinguish colors; Working more than 8 hours/day; Working more than 5 days a week 

Exposures: None 

Extraordinary working conditions: None 

Hazardous equipment/machinery used: None 

Required personal protective equipment: Hard hat 

If you need an accommodation for a disability that would enable you to apply or interview for this position, please contact the Human Resources Department at 505-891-5011 (fax: 505-891-9183).


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