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LIBRARY COORDINATOR MC - 17200

Department: Library & Information Services
Office: Loma Colorado Library
Position Number:45-05-450-12294 (1 & 2)
Job ID#:17200
To be considered for this job:You must complete the on-line application form.

You must attach a cover letter.

You must attach a resume.
Opening Date for In-House Candidates:October 25, 2022
Opening Date to the Public:October 25, 2022
Open until filled; for best consideration, apply by:November 8, 2022
Starting Salary (or salary range):24.19
Other information about this position or about working with the City of Rio Rancho:A Drivers License is required for this position. Your driving record must always meet City insurability standards.
Banner:This is the initial posting of this job opening.
If you are called for an interview or to attend a pre-employment testing session:If you are selected for an interview, you will be contacted via e-mail or telephone with a date, time and place to interview.
Typical schedule :40 hour workweek


Position Title:          Library Coordinator MC

Department:           Library & Information Services    

Reports to:             Library Manager

FLSA Status:           non-Exempt  

Bargaining Unit:       none

Pay Grade:              25A

Job Status:              Permanent  

Full Time equivalent: 1.0

Position Summary

The Library Coordinator leads specific library operations and coordinates the relevant work of library staff across locations. Examples include the Library Collections Coordinator to oversee and perform materials selection for the Rio Rancho Public Library system and the Library Outreach Coordinator to oversee outreach initiatives within the Rio Rancho Community. The Coordinator works closely with the Community Engagement, Branch Services, and Technical Services Teams to identify needs, assess performance metrics, and to coordinate library staff participation at all locations.

 

The Library Coordinator will regularly supervise staff and oversee library facilities in the absence of senior staff, serve on standing and ad hoc committees, and participates in library evening and/or weekend rotations. 

Education, Training and Experience – minimum required to proficiently perform the job

Education / higher education: Bachelor's Degree 

           For required college degrees, applicable field(s) of study: Any. 

Minimum number of years of directly related experience: Three (3) years related experience in event planning, library services, retail purchasing, bookstores, and/or the publishing industry.

Education and/or experience preferences: Budgeting, Community Needs Assessment, Event Planning, Public Relations, and/or Marketing.   

Certifications, Licenses and Registrations

Driver’s License requirement: Frequent Driver -- Regular Driver's License      Required Endorsements: None  

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: None

Time given after hire/promotion to obtain certification or licenses: None 

Preferred certifications, licenses or registrations: None 

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: Planning events and programs, and in establishing and building partnerships between communities and/or organizations, Library collections principles or publishing industry practices . 

Skills:  Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position.   Use of technology, equipment and software typically used in the office environment. Excellent written and verbal communication skills required.  

Abilities: Ability to build and maintain interpersonal relationships across organizations. Operate a personal computer to access Internet and on-line database resources and use word processing and spreadsheet applications.   Write technical reports, library planning documents, business correspondence, and procedures manuals.   Effectively present information and respond to questions from colleagues. Apply concepts such as fractions, percentages, ratios, and proportions to practical work situations. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.   Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Interaction with Groups/Agencies/Entities: Internal: Coordinates with library staff and supervisors to allocate resources and staff time to relevant operations. Maintains harmonious, courteous, and understanding relationships, while fostering a collaborative teamwork environment.   External:   Build and maintain partnerships with city departments, vendors, community organizations and individual community stakeholders. Promotes library services to the general public. Presents a courteous and friendly image for the City with the general public.   

Authorities and Accountabilities

Level of independent decision making: Moderate--incumbent is expected to analyze situations that are not covered by established procedures or instructions and suggest to supervisor a recommended course of action 

Budgetary/Financial/Asset accountability: Moderate - Position is directly accountable to the City Manager. May sign contracts and obligate the City with the approval of the City Manager.

Span of control: Responsibility for the assigned workgroup 

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

 

•             The Library Outreach Coordinator; organizes major library events; maintains a calendar of community events; understands City of Rio Rancho policy around community partnerships; and leads the library Marketing Team.

•             The Library Collections Coordinator; oversees and performs materials selection; works closely with frontline staff to ensure that patron materials needs are met; ensures that the collections budget is appropriately spent; and assesses and monitors the health and performance of the collection.

•             Determines work procedures, prepares work schedules, and expedites workflow for a library service or function.

•             Issues written and oral instructions to subordinates on work product, priorities, timelines, and task specifications.

•             Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.

•             Studies, recommends, and implements policies and procedures to improve department and employee productivity.

•             Maintains harmony among subordinates and resolves conflicts and grievances.

•             Works with subordinates to address errors, omissions, and complaints in order to maintain effective customer service.

•             Assists subordinates in performing their duties and provides training and education as required.

•             Supervises assigned library staff, carries out staff evaluations, and recommends hiring, termination or disciplinary actions.

•             Participates in the creation and regular revisions of library planning documents, including Master Plan, Collection Development Plan, and Library Technology plan. Is responsible to ensuring implementation of these plans at department or branch level.

•             Participates in the creation of the Department budget, setting annual divisional goals and objectives, and identifying expenditures needed to carry them out.

•             Oversees planning and development of special events for the Department to include logistics, programming, and volunteer recruitment and scheduling.

•             Assists the general public in accessing and using library resources both in-house and on-line.

•             Oversees collection development and collection care tasks in assigned areas.

•             Schedules staff to assure coverage as directed by the Library Director. Oversees staff who may be working nights and weekends. Presence may be required in the facility nights and weekends.

•             Responsible for technology needs of the facility, including liaison with Information Technology staff, software vendors, etc.

•             Responsible for facility maintenance and management, including facility security (will be primary point of contact for security alarms or other security concerns).

•             May be scheduled/required to work nights and weekends.

•             Lead on implementation and coordination of system-wide training of all staff and volunteers on topics including, but not limited to: circulation, selection, specialty services, programs, customer service, etc.

•             Keeps abreast with professional developments and current events; reads journals, reviews books, bibliographies and other media. Participates in applicable educational opportunities.

Physical Requirements and Working Conditions

Daily activity level: Blend of sedentary and physical work 

Physical characteristics: :   Job requires oral and aural communication; Job requires reading and comprehension of written materials; Job requires normal vision; Grasping with hand, gripping; Keystroking or repetitive motion of hands/fingers/arms; Involvement in verbal or physical confrontations; Bending/kneeling/crawling; Lifting/carrying/push/pull up to 49 lbs.; Working while standing for prolonged periods of time; Working more than 8 hours/day; Working more than 5 days a week 

Exposures: Exposure to biological agents, human/animal body fluids, blood borne pathogens, excrement or tuberculosis. 

Extraordinary working conditions: None  

Hazardous equipment/machinery used: None 

Required personal protective equipment: None  

 



If you need an accommodation for a disability that would enable you to apply or interview for this position, please contact the Human Resources Department at 505-891-5011 (fax: 505-891-9183).

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